Home Office: Filing Organization

Home Office: Filing Organization

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How’s your filing system? Frustrating? Do you find that it’s too hard to remember where things go? Do you ever have trouble finding a specific document again once you’ve stashed it away? You may even have three or four files that contain the same information but are labeled differently – what a mess!

Fixing The Problem

What causes the downfall of a filing system? Chances are it wasn’t much of a “system” to begin with. More likely, it was just a random assortment of individual files that really had no connection to each other.

To create a truly effective filing system, you need to start with a plan. Simply slapping a label on a folder won’t cut it. Don’t worry though; we’re going to set up a filing system that can accommodate any type of paper – home or office. For supplies all you really need are several colors of 2/5 cut tab colored folders, and some box bottom hanging folders

Creating File Categories

Look at your current filing system (or that pile of paper that you’ve been meaning to file for months) and start sorting your documents into broad categories. “Finances” might be one; “house stuff” could be another. At this point, we’re not focusing on the detail of your filing system. Quite frankly it doesn’t matter if it’s a credit card bill or a bank statement right now. We’ll worry about those distinctions later on.

Subcategorizing

Pick one of your “major category” piles and let’s sort through it again. This time, think about breaking your paper into smaller subcategories. For example, your “finances” pile could be divided into:

Be specific; don’t just say that they are “bank statements”. Determine which account they belong to and break each out into a separate pile. We don’t want any files “bunking” with other files – everyone gets his or her own separate folder.

Color Coding

Each major category of paperwork should be assign

Source: http://www.smead.com/hot-topics/filing-system-1396.asp




The government collects taxes to pay its bills and provide public goods and services. The Internal Revenue Service (IRS) is the nation’s tax collection agency. 

The taxes you owe to the government are generally paid through withholding (money taken out of your paycheck), estimated tax payments, and payments made when you file your taxes each year. 

You may not have to file a federal income tax return if your income is below a certain amount. However, you must file a tax return to claim a refundable tax credit or a refund on income tax withheld.

If you have to file a tax return:

Source: https://www.usa.gov/file-taxes

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